POSITION DESCRIPTION
Office Manager
Our Organization
Bonefish & Tarpon Trust is dedicated to the conservation of bonefish, tarpon and permit—the species, their habitats, and the larger fisheries they comprise. We pursue this mission with science-based conservation initiatives, environmental education, and advocacy across a broad region that stretches from the Bahamas to the Yucatan and includes the Southeastern United States. Our record of accomplishment and ongoing research programs distinguish BTT as a global leader in the conservation of these species and their habitats. Visit BTT.org to learn more.
Position Description
The Office Manager ensures the efficient functioning of Bonefish & Tarpon Trust by providing administrative support to organization’s headquarters team, including the President, Director of Development, Membership Manager, and Director of Finance and Operations. The position reports to the Director of Operations and is co-supervised by the Director of Operations and the President/CEO.
Duties and Responsibilities
The Operations Manager is an important team member and represents the organization through daily contact with staff, members, vendors, and others who conduct business with BTT. S(he) will:
- Manage all aspects of front office operations; receive and independently respond to all telephone calls, emails, and visitor inquiries of a general nature and redirect others as appropriate to other staff.
- Maintain office supplies and postage accounts and ensure the proper functioning of equipment.
- Receive mail and other deliveries and distribute to other staff as appropriate.
- Assist the Director of Operations in managing accounts payable and banking responsibilities, including weekly deposits.
- Support the BTT Board of Directors, including meetings, reporting requirements, and routine correspondence.
- Assist in the coordination of travel arrangements for senior staff.
- Assist in managing organizational databases, including data entry and generation of reports.
- Assist the Director of Development and other department staff with the production and distribution of mailings used to renew members, solicit donors, acknowledge contributions, fulfill benefits, and conduct business through other correspondence.
- Support BTT events and activities.
- Support the President and CEO.
- Other duties as assigned.
Qualifications
Requirements for the Office Manager position include:
- Bachelor’s degree or equivalency and two years of relevant experience in administrative support and/or customer service.
- Ability to communicate effectively and successfully in oral and written form; excellent public contact and telephone skills; and a thorough knowledge of correct grammar, vocabulary, and spelling.
- Ability to work independently and without close supervision, including the demonstrated ability to perform multiple tasks and meet deadlines.
- Strong organizational skills with attention to detail.
- Ability to research, record, and analyze information and recommend solutions to supervisor and colleagues regarding purchasing, business travel, event venues, and matters concerning office efficiency, among others.
- Ability to create and maintain records.
- Knowledge of Microsoft Suite and proficiency in word processing; understanding and ability to use multi-functional printer.
- Experience working with database management software; knowledge of Raiser’s Edge is a plus.
- Ability to thrive in a small office environment and work collaboratively with others.
- Ability to travel on an occasional basis.
- Demonstrated ability in using discretion where appropriate and maintaining confidentiality in all matters.
- Valid driver’s license.
Location
The Office Manager is based in Coconut Grove, Florida. This is an in-office position. Alternate work locations will not be considered.
Start Date
February 2022
Compensation & Benefits
Salary is competitive among non-profit organizations and commensurate with experience. Benefits include health and retirement plans; paid leave for vacation, sickness and Federal Holidays.
Apply
To apply for this position, please send your resume and cover letter by February 18, 2022, to:
Scott Lones
Bonefish & Tarpon Trust
2937 SW 27th Avenue
Suite 203
Miami, Florida 33133
Or: Scott@bonefishtarpontrust.org
Bonefish & Tarpon Trust is an Equal Opportunity Employer
